This Privacy Notice sets out the basis on which this website https://thedentalbusinessacademy-co-uk.stackstaging.com will process personal information provided to us, this information is also referred to as ‘personal data’.
We take our obligations in respect of the privacy of personal data very seriously and we will only process personal information as detailed in this notice, unless we inform you otherwise. In order to ensure that the personal data we hold is accurate and up to date, we request that you inform us of any relevant changes to the personal information we hold about you.
We help individuals in the Density field , having core business activities as a leading Invisalign dentistry specialist, consultant and offering consultancy & training options.
For the purposes of this Privacy Notice, our commercial activities and services for individuals and businesses are referred to as ‘Consultancy & Training Services’, and our actual learners are referred to as ‘Clients’.
Our Data Protection Officer can be contacted at info@thedentalbusinessacademy-co-uk.stackstaging.com
If you do not wish us to process personal data in accordance with this policy, then please do not provide it to us, Please refer to Section 3 ’Your rights‘, in respect of data that we already hold, or which we receive from third parties.
The personal data we may collect or receive potentially includes the following as applicable:
Name
Address
Email and other contact details
Date of birth
Educational history, qualifications & skills
Past work & training experience
Passport
Bank details
National insurance and tax (payroll) information
Next of kin and family details
Contact details of referees
Personal information relating to hobbies, interests and pastimes
Information contained in references and pre-employment checks from third parties
Other sensitive personal information such as health records (see ‘Sensitive Personal Data’ section below)
Your marketing preferences
We may obtain your personal data from the following sources (please note that this list is not exhaustive):
You (e.g. a Curriculum Vitae, application or registration form)
Online jobsites
Marketing databases
The public domain
Social Media ( Meta, LinkedIn, Instragram as examples)
At interview
Conversations on the telephone or video conferencing (which may be recorded)
Notes following a conversation or meeting
Our websites and software applications
How we will use your personal data:
The processing of your personal information may include:
Collecting and storing your personal data, whether in manual or electronic files
Notifying you of potential roles or opportunities
Assessing and reviewing your suitability for job roles
Introducing and/or supplying you to actual or potential Clients
Engaging you for a role with us or with our Clients including any related administration
To secure funding or satisy statutory, legal or government training scheme requirements
Collating market or sector specific information and providing the same to our Clients
Sending information to third parties with whom we have or intend to enter into arrangements which are related to our Consultancy and Training Services
Providing information to regulatory authorities or statutory bodies, and our legal or other professional advisers including insurers
To market our Consultancy & Training Services
Retaining a record of our dealings
Establishing quality, training and compliance with our obligations and best practice
For the purposes of backing up information on our computer systems
Why we process your personal data:
In order to provide our Personal dental, Consultancy & Training Services we may enter into a contract or learning agreement with you and/or a third party. In order to enter into a contract we will need certain information, for example your name and address.
A contract will also contain obligations on both your part and our part and we shall process your data as is necessary for the purpose of those obligations. For example, in order to provide training, a national insurance number and or bank details may be required.
We must comply with a number of statutory provisions when Training Services, which necessitate the processing of personal data and amongst other things requires us to:
We are also required to comply with statutory and regulatory obligations relating to business generally, for example complying with tax, bribery, fraud/crime prevention and data protection legislation, and co-operating with regulatory authorities such as HMRC or the Information Commissioner’s Office.
In providing our Consultancy & Training Services, we will carry out some processing of personal data which is necessary for the purpose of our legitimate interests, which include:
Retaining records of our dealings and transactions and where applicable, use such records for the purposes of:
establishing compliance with contractual obligations with Clients or suppliers
for education, training, employment and well-being related purposes
addressing any query or dispute that may arise including establishing, exercising or defending any legal claims
protecting our reputation
maintaining a back up of our system, solely for the purpose of being able to restore the system to a particular point in the event of a system failure or security breach
evaluating quality and compliance including compliance with this Group Privacy Notice
determining staff training and system requirements
Using your personal data to:
assess suitability and contact you regarding potential opportunities and/or our services
secure funding for training delivered under government schemes
register you with awarding bodies
collate market information or trends including providing analysis to potential or actual Clients
source potential opportunities or roles as part of our Recruitment and Training Services
personalise your experience and our offering, whether via our website or otherwise
This means that for our commercial viability and to pursue these legitimate interests, we may continue to process your personal data for as long as we consider necessary for these purposes.
We may process your personal data on the basis that you have consented to us doing so for a specific purpose, for example, if you apply for a specific Invisalign or dental training course you may have consented to our processing of the data that has been provided for the purpose of progressing your application and considering your suitability for the course or service. In other cases you may have provided your written or verbal consent to the use of your data for a specific reason.
You may withdraw your consent to our processing of your personal information for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations. Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.
What if we obtain your personal data from a third party?
This may include obtaining personal data from online sources, for example we may obtain information from social media sites such as LinkedIn and job boards, some information being publicly available but others being from sites or providers to which we subscribe. From time to time we may also receive personal information about you from hiring organisations, colleagues and former employers, or from persons for whom you have provided services or been otherwise engaged.
Where we consider that information may be of use to us in pursuance of the provision of our Training Services, any processing will be in accordance with this Privacy Notice. You do have the right to object to processing, please see Section 3 ‘Your rights’.
Sensitive Personal Data (SPD)
Sensitive personal data is information which is intensely personal to you and is usually irrelevant to our consideration of your suitability for a job role. Examples of SPD include information which reveals your political, religious or philosophical beliefs, sexual orientation, race or ethnic origin, or information relating to your health.
Regardless of the basis for your dealings with us, we request that you do not provide us with any sensitive personal data unless absolutely necessary. However, to the extent that you do provide us with any sensitive personal data, such as data which you choose to share with us in conversation, we shall only use that data for the purposes of our relationship with you or for the provision of our Recruitment and Training Services. This will be for one or more of the following reasons:
You have explicitly consented to the processing
For the purpose of our assessment of your suitability for job roles or working capacity
Where processing is necessary for the purpose of obligations under contracts or rights under employment, social security or social protection law
To maintain records of our dealings to address any later dispute, including but not limited to the establishment, exercise or defence of any legal claims
Who we share personal data with:
We shall not share your personal information unless we are entitled to do so. The categories of persons with whom we may share your personal information include:
Any regulatory authority or statutory body pursuant to a request for information or any legal obligation which applies to us
Individuals, hierers and other third parties necessary for the provision of our Consultancy & Training Services
Parties who process data on our behalf
Legal and professional advisers
Insurers
Automated decisions
We do not use any automated decision making software.
Where we use software to assist us with our assessment of your suitability for a particular job role and you consider that any such assessment has been made wrongly or incorrectly, you may ask for an explanation.
Transfer of data to other jurisdictions
In the course of the provision of our Recruitment and Training Services we may transfer data to countries or international organisations outside of the EEA. This may, for example, be to Clients or Candidates, or third parties who provide support services to us. Where information is to be so transferred, it may be to a country in respect of which there is an adequacy decision from the EU Commission. However, if this is not the case, it is our policy to take steps to identify risks and in so far as is reasonably practicable, ensure that appropriate safeguards are in place.
If you do not wish to provide us with necessary data
There may be circumstances where we require you to provide data which is necessary in order for us to meet statutory or contractual obligations, or perform our Consultancy & Training Services. If you do not wish to provide us with information we request then please notify us. However, please be aware that as a result we may be unable to provide you or the party who you represent with a Consultancy & Training Services, and in some cases may result in a breach of the contract we have with you or a third party you represent.
Group companies & transfer
Although this Privacy Notice applies to us your data may be accessible to, and shared with other organisations within our group for any of the purposes set out within this Privacy Notice, or where we have shared administration systems and staff.
In the event of a sale, merger, liquidation, receivership or the transfer of all or part of our assets to a third party, we may need to transfer your information to a third party. Any transfer will be subject to the agreement of the third party to this Privacy Notice and any processing being only in accordance with this Privacy Notice.
Data Security and Confidentiality
It is our policy to ensure, in so far as is reasonably practicable, that our systems and records are secure and not accessible to unauthorised third parties in line with contemporary practice.
Cookies
Cookies consist of pieces of text, often including unique identifiers, that are sent by web servers to web browsers, and which may then be sent back to the server each time the browser requests a page from the server.
Cookies can be used by web servers to identity and track users as they navigate different pages on a website and to identify users returning to a website.
Cookies may be either “persistent” cookies or “session” cookies. A persistent cookie consists of a text file sent by a web server to a web browser, which will be stored by the browser and will remain valid until its set expiry date (unless deleted by the user before the expiry date). A session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
Cookies on this website
We use only session cookies on this website. We may send to you the following cookies:
JSESSION_ID cookie
Metta session cookie
LinkedIn session cookie
How we use cookies
Cookies do not contain any information that personally identifies you, but personal information that we store about you may be linked, by us, to the information stored in and obtained from cookies.
We may use the information we obtain from your use of our cookies for the following purposes:
to recognise your computer when you visit our website;
to improve the website’s usability;
to analyse the use of our website;
to connect to 3rd party services of benefit;
Third party cookies
When you use our website, you may also be sent third party cookies.
Google Analytics
We use Google Analytics to track visitors experience so we can continually improve our site and provide you with the most relevant information.
This site uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics sets number of cookies (default is 3) in order to evaluate your use of the site and compile reports for us on activity on the site.
Google stores the information collected by the cookie on servers in the United States. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.
Google Inc are members of the US Safe Harbor Scheme.
This scheme allows the transfer of data from within the EEA to countries that are outside of the EEA without having to enter into a specific data transfer agreement. Companies that sign up to the scheme are deemed to provide adequate protection for personal data transmitted from Europe.
Google Inc’s registration is a http://safeharbor.export.gov/companyinfo.aspx?id=10543.
For more information on the cookies set by Google Analytics please go to: http://code.google.com/apis/analytics/docs/concepts/gaConceptsCookies.html.
Google has also created their own opt-out plugin that you can get from: http://tools.google.com/dlpage/gaoptout.
Blocking cookies
Most browsers allow you to refuse to accept cookies. For example:
in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector;
in Firefox you can block all cookies by clicking “Tools”, “Options”, and un-checking “Accept cookies from sites” in the “Privacy” box.
Blocking all cookies will, however, have a negative impact upon the usability of many websites. If you block cookies, you will not be able to use the password feature on our site, some navigation paths will stop, some 3rd party service like Facebook and LinkedIn will stop working.
Deleting cookies
You can also delete cookies already stored on your computer:
in Internet Explorer, you must manually delete cookie files (you can find instructions for doing so at http://support.microsoft.com/kb/278835);
in Firefox, you can delete cookies by, first ensuring that cookies are to be deleted when you “clear private data” (this setting can be changed by clicking “Tools”, “Options” and “Settings” in the “Private Data” box) and then clicking “Clear private data” in the “Tools” menu.
Obviously, doing this may have a negative impact on the usability of many websites as cookies are need for operation of most modern websites/3rd party integration features.
Contact us
If you have any questions about our cookies or this cookies policy, please contact us. Details of how to are on our general Contact us page.
Retaining your data
In most circumstances your data will not be retained for more than 6 years from the last point at which we provided any services or otherwise engaged with you and it is our policy to only store your personal data for as long as is reasonably necessary for us to comply with our legal and contractual obligations and for our legitimate business interests. However, we may retain data for longer than a 6 year period where we have a legal or contractual obligation to do so, or we form the view that there is otherwise a continued basis to do so, for example where your personal information identifies specialist skill sets which may remain in demand, or we are subject to a legal obligation which applies for a longer period.
If however you believe that we should delete your personal data at an earlier date, please inform us in writing of your reasons. Please see Section 3 ‘Your Rights’ below.
Changes to this Privacy Notice
This Privacy Notice is regularly reviewed and may be updated from time to time to reflect changes in our business, or legal or commercial practice.
Where an update is relevant to our processing of your data, we shall notify you of the same.
We take the protection of your personal data very seriously and it is important that you know your rights within that context, which include rights to:
Request a copy of the personal data that we hold
Object to our processing of your data where that processing is based upon legitimate interest and there are no compelling grounds for the continued processing of that data
Request that we restrict processing of your data in certain circumstances
Request that data is erased where the continued use of that data cannot be justified
Object to any decision, which significantly affects you, being taken solely by a computer or via another automated process
Withdraw your consent to our processing of your personal data for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations
Request that inaccurate or incomplete data is rectified
Request that data provided directly by you and processed by automated means is transferred to you or another controller; this right only being applicable where our processing of your data is based either on your consent or in performance of a contract
Make a complaint to the Information Commissioner’s Office Request that direct marketing by us to you is stopped
Please note that should you exercise your right to request that we erase data or cease any processing activity, we may retain a record of this request and the action taken in order to both evidence our compliance, and to take steps to minimise the prospect of any data being processed in the future should it be received again from a third party source.
If you have any questions concerning your rights or should you wish to exercise any of these rights please contact our Data Protection Officer who can be contacted at info@thedentalbusinessacademy-co-uk.stackstaging.com
Complaints
If you are dissatisfied about any aspect of the way in which your data is processed you may, in the first instance refer the matter to our Data Protection Officer who can be contacted at info@thedentalbusinessacademy-co-uk.stackstaging.com . This does not affect your right to make a complaint to the UK Information Commissioner’s Office.
Jan 2023
